Case Study: HR Recruitment Automation

Faster, Fairer, and More Secure Hiring at Scale

Recruitment is often a bottleneck for enterprise growth. IBS Fulcro helped a BFSI client transform hiring by deploying an agentic recruitment automation system. The result: an 80% reduction in screening time, faster hires, and ISO 27001 certified security for sensitive candidate data.

Client Background

Who We Helped

  • Industry: BFSI (Banking, Financial Services, Insurance)
  • Scale: 20,000+ monthly applicants across India
  • Challenge: High-volume recruitment with limited HR bandwidth

The Challenge

Bottlenecks in Traditional Recruitment

  • HR recruiters manually screened thousands of resumes
  • Qualified candidates often missed due to volume overload
  • Interview scheduling caused significant delays
  • Compliance with data privacy was difficult to enforce

The Solution

IBS Fulcro’s Agentic Recruitment Automation

01

Resume Parsing

AI agents extracted key skills and qualifications

02

Candidate Scoring

LLMs ranked applicants against job descriptions

03

Automated Shortlisting

High-scoring candidates routed to recruiters

04

Interview Scheduling

Agentic systems synced calendars automatically

05

Compliance & Security

All candidate data processed via ISO 27001 certified protocols

The Impact

Measurable Results

  • 80% reduction in manual screening time
  • Time-to-hire reduced from 6 weeks to 2 weeks
  • Recruiter productivity increased by 50%
  • Candidate experience improved with faster responses
  • Full audit logs ensured compliance & data security

Technology Stack

Tools We Used

  • Orchestration: n8n for workflow automation
  • AI Models: OpenAI GPT & Google Gemini for candidate ranking
  • APIs: Integrated with ATS & HRMS platforms
  • Dashboards: Hiring funnel analytics for HR leadership
  • Compliance: ISO 27001 certification ensured data protection

Key Takeaways

Why This Case Study Matters

  • Recruitment can be transformed from a bottleneck to a competitive advantage
  • Agentic systems don’t replace recruiters — they empower them
  • ISO 27001 certification builds trust with candidates and regulators
  • Scalable design → ready for global rollouts

Frequently Asked Questions

How much time was saved?

Screening time dropped by 80%, drastically reducing time-to-hire.

Did automation replace recruiters?

No. Recruiters used automation to focus on interviews and candidate experience.

How was compliance ensured?

Through ISO 27001 certified processes with full audit trails.

Which AI tools were used?

OpenAI GPT, Google Gemini, and n8n for orchestration.

Is this approach industry-specific?

No. The framework can be adapted across industries with high-volume hiring.

Transform Hiring with IBS Fulcro

IBS Fulcro’s agentic recruitment automation helps enterprises hire smarter, faster, and more securely.

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